Resources
Cleaning schedule template: one sheet for your staff and our crew
A free cleaning schedule template for Sunnyvale workplaces. List each area, tick when it is cleaned and write who does it, then post one page where your whole team can see it.
Printable template
What a posted schedule fixes
Most missed cleaning tasks are not forgotten. They fall between two people who each assumed the other had them. The breakroom fridge belongs to nobody, the entry mats belong to everybody, and the conference room whiteboard gets wiped only when someone important visits. A written schedule on the wall settles those questions once, so the work stops depending on who happens to notice.
This template is a single page you fill in by hand. The areas of your building run down the left side. Across the top are Daily, Weekly, Monthly and Periodic columns, plus a Done by column that names who owns each line. Print it, fill it in with a pen and post it where people look.
Step one: write down every area
Start with the floor plan, not the task list. Walk the space and write each area on its own row: reception and entry, open work areas, private offices, meeting rooms, the breakroom, restrooms, hallways and stairs, storage and records rooms. The sheet has those rows printed, with blank rows below for anything particular to your building, such as a phone booth corridor or a mail room.
Floors and glass get a group of their own, with rows for hard floors, carpet, entry mats and interior glass and doors. They often follow a different rhythm from the room around them, and keeping them apart makes the schedule easier to read at a glance.
Step two: tick a rhythm for each row
For each row, put a tick under the column that matches how often it gets attention. Daily covers rooms in heavy use. Weekly suits detail work that would be wasted if done every night. Monthly and Periodic hold the jobs that come around less often, such as carpet extraction or a floor scrub and recoat.
If you are unsure which column fits, our guide on how often to clean a commercial space works through those choices room by room, and our guide to putting cleaning work in writing shows how tasks split into nightly, weekly, monthly and periodic. For a quick online version that sorts tasks for you, try the janitorial schedule planner. This template is the paper copy you fill in, post and change with a pen.
Step three: name who owns each line
The Done by column is what turns a list into a plan. In a shared setup, some lines belong to your own staff and some to the cleaning company. Your team might wipe the breakroom counters after lunch and clear the fridge on Fridays, while the evening crew handles restrooms, floors and trash every night. Write initials, a role or a team name on each row.
Your staff’s own daily habits get a section of their own: Tasks your staff keep. Use those blank rows for anything your people do themselves, so the night crew knows what to leave and your team knows what is theirs.
Post it, then check it once a month
Fill in the Facility, Month of and Posted by fields at the top, and post copies where both groups will see them: inside the main supply closet, where the crew starts each visit, and on the breakroom board for your staff. One page in two places keeps everyone working from the same plan.
Set a review date in the Next review field and keep it. Once a month, walk the floor with the sheet in hand. If a room looks tired before its column says it is due, move its tick to a more frequent column, such as Weekly to Daily. If a task is done often and nobody would notice the difference, move its tick to a less frequent one. Then print a fresh copy rather than crossing out the old one until it is unreadable.
Where Sunnyvale Janitorial fits on the sheet
When you book recurring service, we walk the space with you and your quote lists every room and task. That list drops straight into the template, so the lines marked for our crew match what we clean on the nights you pick. When your in-office days change, change the sheet and send us the new copy; one schedule means one place to ask for a change. If some areas need attention during the busiest hours, a day porter can take those lines.
Download the template, sketch your first version, and request a free walkthrough. We will help you sort which rows belong to your team and which belong to ours.
A few useful answers
Common questions
How is this template different from the online schedule planner?
The planner sorts tasks by frequency on screen from your facility type and use level. This template is a page you print, fill in by hand and post on the wall, with a Done by column that splits the work between your staff and your cleaning company.
What should go in the Periodic column?
Jobs that come around a few times a year or less, such as carpet extraction, floor stripping or a scrub and recoat, or exterior window washing. Note the month you expect each one so it does not slide.
Where should I post the cleaning schedule?
In two places: the supply closet where the evening crew starts, and a board your staff pass every day, such as the breakroom. Both copies should match.
How often should I update the template?
Review it monthly against how the rooms actually look, and redo it whenever your headcount or in-office days change. Print a clean copy each time.
Can my team and the night crew use the same sheet?
Yes. Each row’s Done by entry names your people or our crew, so both sides work from one plan. Keep matching copies in the closet and on the staff board, and when a line changes hands, change both.